Subject Access Request (SAR)

The General Data Protection Regulations (GDPR) 2018 provides you, the data subject, with a right to receive a copy of the data/information we hold about you or to authorise someone to act on your behalf. Please complete this form if you wish to see your data. You will also need to provide proof of your identity. Your request will be processed within 30 calendar days upon receipt of a request and proof of identity.

The information you supply in this form will only be used for the purposes of identifying the personal data you are requesting and responding to your request. You are not obliged to complete this form to make a request, but doing so will make it easier for us to process your request quickly.

Please Note: We do not charge a fee for access to this data, however we may charge a fee for unfounded, excessive or repetitive requests for providing further copies of information already made available.

Accompanying Documents

Please provide copies of the following documents when submitting this form;

  • Evidence of your identity (see section 2)
  • Evidence of the data subject’s identity (if different from above)
  • Authorisation from the data subject to act on their behalf (if applicable)

Correcting Information

If, after you have received the information you have requested, you believe that:

  • the information is inaccurate or out of date; or
  • we should no longer be holding that information; or
  • we are using your information for a purpose of which you were unaware;
  • we may have passed inaccurate information about you to someone else;

then you should notify our Data Protection Officer at once.


    Section 1: Your Details


    If you have lived at your current address for less than 5 years, please provide your previous address

    To ensure we are releasing data to the right person we require you to provide us with proof of your identity and of your address. Please supply us with a photocopy or scanned image (do not send the originals) of one of both of the following:

    1) Proof of Identity
    Passport, photo driving licence, national identity card, birth certificate.

    2) Proof of Address
    Utility bill, bank statement, credit card statement (no more than 3 months old); current driving licence; current TV licence; local authority tax bill, HMRC tax document (no more than 1 year old).

    If we are not satisfied you are who you claim to be, we reserve the right to refuse to grant your request.

    Section 2: Data Subject


    If you have answered 'Yes' then please continue on to Section 4.

    As you are not the Data Subject, please provide us with their details

    Section 3: Data Subject Details


    If the Data Subject has lived at their current address for less than 5 years, please provide their previous address

    Section 4: About Your Request

    Please describe the information you are seeking. Provide any relevant details you think will help us to identify the information you require, together with any names or dates you may have. If you do not know exact dates, please give the year(s) that you think may be relevant. If you are now, or have been employed by The Pinnacle Learning Trust and are seeking personal information in relation to your employment, please provide details of your Staff number/ Dates of employment

    Please note that if the information you request reveals details directly or indirectly about another person we will have to seek the consent of that person before we can let you see that information. In certain circumstances, where disclosure would adversely affect the rights and freedoms of others, we may not be able to disclose the information to you, in which case you will be informed promptly and given full reasons for that decision.

    Section 5: Declaration

    Please note that any attempt to mislead may result in prosecution.

    Please provide your full name